Job Title: Administration Officer
Location: Nairobi
Job Code: AO _2012
# of Openings: 1
Deadline: 31-Dec-2012
Description
Profile Introduction
Our Client, a leading services provider in the Kenya Capital Markets seeks to recruit an Administration Officer responsible in the delivery of timely, effective and accountable administrative support. Work involves implementation of administrative policies and procedures for efficient and effective operation of the company in line with the Company’s strategic plan.
Minimum Requirements
A Bachelor's Degree
A Diploma in Information Science will be an added advantage
At least two years relevant work experience
Job Specification- ADMINISTRATION OFFICER
1. Maintain Office Services
Design and implement office administrative procedures and policies
Manage correspondence both internally and externally
Manage Office Licensing
Update organizational memberships & subscriptions
Maintain office equipment and undertake repairs as may be required
Responsible for procurement and disposals
Coordinate and manage office telephone, registry services, transport services and security services.
Manage Property, Insurance & Claims
Maintain office Asset Register
Office space and equipment allocation to staff
2. Supervise Office Staff
Assign, monitor and supervise office and administrative assistants
Evaluate staff performance
3. Office Stationery Management
Maintain and replenish inventory
Check stock to determine inventory levels
Anticipate needed supplies
Verify receipt of supply
Preparing periodic reports.
4. Document & Records Management
Mail Management- manage incoming and outgoing mails in a centralized way
5. Registry Management
Design filing systems and maintain an up to date registry
Ensure protection and security of files and records
Continuous review and implementation of document management policies
Indexing and archiving all hard copies as per set procedures
Identifying and recommending need for additional storage spaces
Performing records appraisal as per policy including, retention, destruction etc.
Managing documents retrieval
Tracking of retrieved documents
Managing retrieval register
6. Contribute in organisational creativity and innovation
Competencies
Exemplary communication skills
High level of integrity
Exemplary interpersonal skills
Teamwork.
How to Apply
If you are qualified and up to the challenge visit www.altimaafrica.com/careers.php and apply online by 5pm, 31st December 2012.
Please note that only qualified candidates will be contacted.
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